How to use Boxafe 1.5

1

Your email address and any others you want to list as an owner (semicolon separated)

Enter the Microsoft 365 administrator email account or ID.

2

Email address of the person who should be notified about the approval status (Please mention only one email ) 

Enter an email for receiving notifications.

2

May we contact you about your app's use of non-protected APIs? (E.g., reliability issues, advanced notice of breaking changes, throttling, etc)

Select Yes.

3

Publisher name

Enter your organization name.

4

App name

Enter Boxafe.

5

App id(s) to enable application permissions for

Enter the Microsoft 365 Client ID (Application ID).

6

What does your app do? Why does it exist? (2-3 sentences explaining to an admin who has never heard of your app what it is and why they want it)

Copy and paste the following description into this field:

Our solution is a backup and restore solution. With our app, users can backup their SaaS application data, like Microsoft 365 data and restore data whenever they need to.

7

Why does your app need read access to all messages in the tenant? (If you don't, you don't need protected APIs)

Copy and paste the following description into this field:

Our application is a backup solution. Our app helps users to back up their Microsoft Teams conversation. We provide an export conversation backups option.

9

What are the tenant IDs that this app needs to run in? (semicolon-separated. Put "all" if you're writing software for other organizations to use.)

Enter the Microsoft 365 tenant ID.

10

Does your organization own all those tenants? (if no, your answer above should be "all", or you should get the tenant owner to submit the request)

Select Yes.

App Domain:

localhost

Redirect URL:

https://localhost

App's Permission Request XML:

              <AppPermissionRequests AllowAppOnlyPolicy="true"> <AppPermissionRequest Scope="http://sharepoint/content/tenant" Right="FullControl"/> </AppPermissionRequests> 

All applications

Individual applications

This includes the selected services for backup.

One Time

1. Specify the backup time.

2. Select the number of months to retain the backed-up data.

   Note:

   This option is not available when backing up email.

Manual

Select the number of months to retain the backed-up data.

Auto

1. Select the frequency.

2. Optional: Select the number of months to retain the backed-up data.

   Note:

   This option is not available when backing up email.

3. Optional: Specify the stop time.

Select all users (default option)

Select this option to select all users registered on the selected domain.

Select all users on this page

Select this option to select all users shown on the displayed page.

Auto

Automatically synchronize with Microsoft 365 and add new users to Boxafe.

Manual

Manually add users to Boxafe.

Auto

Automatically synchronize with Microsoft 365 and add new sites for scheduled backup.

Manual

Manually add sites for scheduled backup.

Auto

Automatically synchronize with Microsoft 365 and add new Microsoft Teams for scheduled backup.

Manual

Manually add Microsoft Teams for scheduled backup.

All Applications

The backup schedule will apply to all applications.

Individual Applications

You can configure a different backup schedule for each application.

Google Workspace

• Service key

• Enable or disable the following domain services:

  • Gmail

  • Contacts

  • Calendar

  • Drive

  • Shared Drives

    Note:

    You must go to Domain Settings to add or remove Shared Drives for data backup or data restoration.

Microsoft 365

• Client (Application) ID

• Client secret

• Tenant (Directory) ID

• Enable or disable the following domain services:

  • Email

  • Calendar

  • Contacts

  • OneDrive

  • SharePoint

    Note:

    You must go to Domain Settings to add or remove SharePoint sites for data backup or data restoration.

Define backup schedule policy for

You can select a backup policy for All applications or Individual applications.

Backup type

You can select one of the following backup types:

• One Time: Back up applications only once during the specified time based on the selected backup policy.

• Manual: Back up applications manually based on the selected backup policy.

• Auto: Back up applications automatically based on the selected backup policy.

Delete older versions of backed up data after

Specify the expiration period for older backup data versions. You can select an expiration period option from the drop-down menu.

Google Workspace

Click Gmail.

Microsoft 365

Click Email.

Email content

• Subject: Search by email subject.

• From: Search by email sender.

• To: Search by email recipient.

• Cc: Search by Cc recipient.

• Bcc: Search by Bcc recipient.

Email location

• Current folder: Search in the current folder.

• This folder and subfolders: Search in the current folders and its subfolders.

• All Mail: Search all emails.

Additional conditions

• Include deleted emails: Search results will include deleted emails.

• Only show emails with attachments: Search results only include emails with attachments.

Microsoft 365

Click OneDrive.

Google Workspace

Click Drive.

Microsoft 365

OneDrive

• File type: Specify the file type on the drive.

• Owner: Specify an owner or select Anyone.

• Date modified: Specify the date range for when the file was modified.

• Item name: Select the file name or folder name.

Google Workspace

Drive

Click SharePoint Site.

Click Shared Drives.

Google Workspace

Gmail

Click Gmail.

Drive

1. Click Drive.

2. Select the drive version.

Shared Drives

1. Click Shared Drives.

2. Select a Shared Drives version.

Microsoft 365

Email

1. Click Email.

2. Select an email.

OneDrive

1. Click OneDrive.

2. Select a OneDrive backup version.

SharePoint

1. Click SharePoint.

2. Select the SharePoint backup version.

Common services

Contacts

1. Click Contacts.

2. Select a contacts version.

Calendar

1. Click Calendar.

2. Select the calendar version.

3. Select the calendar date.

Back Up Now

1. Click Back Up Now.

2. Click OK.

Restore

1. Click Restore.

2. Click OK.

Refresh list

Click .

Google Workspace

Gmail

1. Click Gmail.

2. Select an email.

Drive

1. Click Drive.

2. Select a drive backup file version.

Shared Drives

1. Click Shared Drives.

2. Select a backup file version.

3. Select a file.

Microsoft 365

Email

1. Click Email.

2. Select an email.

OneDrive

1. Click OneDrive.

2. Select a OneDrive backup file version.

Common services

Contacts

1. Click Contacts.

2. Select a contact.

Calendar

1. Click Calendar.

2. Select a calendar version.

3. Select a date range.

4. Select a calendar event.

Open with

1. Click Open with.

2. Select an application.

3. Select Do this automatically for files like this from now on.

4. Click OK.

   The How do you want to open this file? window appears.

5. Select an application.

   Follow the instructions displayed in the application setup wizard.

1. Click Save File.

2. Select Do this automatically for files like this from now on.

3. Click OK.

Google Workspace

Gmail

1. Click Gmail.

2. Select an email.

Drive

1. Click Drive.

2. Select a drive backup file version.

Shared Drives

1. Select a backup file version.

2. Select a file.

Microsoft 365

Email

Select an email.

OneDrive

1. Click OneDrive.

2. Select a drive backup file version.

Common services

Contacts

Select a contact.

Calendar

1. Click Calendar.

2. Select a calendar version.

3. Select a date range.

4. Select a calendar event.

1

Add a domain user

2

Backup users

1. Select one or multiple users.

2. Click Backup.

   A confirmation message window appears.

3. Click OK.

   The selected domain user data is backed-up.

3

Delete user

1. Select one or multiple users.

2. Click Delete User or .

   A confirmation message appears.

3. Click Delete.

4

Search users

Enter keywords to search for users.

5

Refresh list

Click .

6

Sort list by last added

• Click  or .

  Boxafe organizes the list by date in ascending order.

• Click .

  Boxafe organizes the list by date in descending order.

7

Filter schedule

1. Click .

   The schedule filter drop-down menu appears.

2. Select a filter.

3. Click Reset.

4. Click OK.

8

Apply schedule

1. Select one or multiple users.

2. Enable Applied ().

9

Sort list by domain user

• Click  or .

  Boxafe organizes the list by domain username in ascending alphabetical order.

• Click .

  Boxafe organizes the list by the domain username in descending alphabetical order.

1

Add shared drives

1. Click + Add Shared Drives.

2. Click Sync Shared Drives.

   The user list data is updated.

3. Select a user.

4. Select Initiate backup after adding a user.

5. Click Add.

   The shared drive is added to the backup list.

2

Back up shared drives

1. Click Backup.

   A confirmation message appears.

2. Click OK.

3

Delete shared drives

1. Click Delete or .

   A confirmation message appears.

2. Click Delete.

4

Search shared drives

Enter keywords to search for shared drives.

5

Refresh list

Click .

6

Sort list by added by

• Click  or .

  Boxafe organizes the list by date in ascending order.

• Click .

  Boxafe organizes the list by date in descending order.

7

Filter schedule

1. Click .

   The schedule filter drop-down menu appears.

2. Select a filter.

3. Click Reset.

4. Click OK.

   A list of shared drives that meet the specified schedule filter are displayed.

8

Apply schedule

Enable Applied ().

9

Sort list by last backup

• Click  or .

  Boxafe organizes the list by last backup date in ascending order.

• Click .

  Boxafe organizes the list by last backup date in descending order.

10

Sort list by shared drive name

• Click  or .

  Boxafe organizes the list by shared drive name in ascending alphabetical order.

• Click .

  Boxafe organizes the list by the shared drive name in descending alphabetical order.

1

Add a SharePoint site

1. Click +Add SharePoint Site.

2. Select the SharePoint site you want to add to Boxafe.

3. Select Start back up after adding a SharePoint site.

4. Click Add.

   The SharePoint site is added to Boxafe.

2

Back up a SharePoint site

1. Click Backup.

   A confirmation message appears.

2. Click OK.

3

Delete a SharePoint site

1. Click Delete or .

   A confirmation message appears.

2. Click Delete.

4

Search bar

Enter keywords to search SharePoint sites.

5

Refresh list

Click .

6

Sort list by added by

• Click  or .

  Boxafe organizes the list by date in ascending order.

• Click .

  Boxafe organizes the list by date in descending order.

7

Filter schedule

1. Click .

   The schedule filter drop-down menu appears.

2. Select a filter.

3. Click Reset.

4. Click OK.

   The selected filter results are listed.

8

Apply schedule

Enable Applied ().

9

Sort list by last backup

• Click  or .

  Boxafe organizes the list by last backup date in ascending order.

• Click .

  Boxafe organizes the list by last backup date in descending order.

10

Sort list by shared drive name

• Click  or .

  Boxafe organizes the list by SharePoint site name in ascending alphabetical order.

• Click .

  Boxafe organizes the list by the SharePoint site name in descending alphabetical order.

1

Add a Boxafe user

1. Click +Add User.

2. Specify the following information:

   • User

   • Role

   • Domain

   • Email address

3. Click Apply.

2

Search Boxafe users

1. Go to search bar.

2. Enter keywords.

   A list of users that meet the search results is displayed.

3

Refresh list

Click .

The user list is refreshed.

4

Delete a Boxafe user

1. Click .

   A confirmation message appears.

2. Click Delete.

5

Edit a Boxafe user

1. Click .

   The Edit User window appears.

2. Specify the following:

   • Role

   • Domain

   • Email-ID

3. Click Apply.

6

Sort list by last login time

• Click  or .

  Boxafe organizes the list by last login time in ascending order.

• Click .

  Boxafe organizes the list by last login time in descending order.

7

Sort list by domain access email

• Click  or .

  Boxafe organizes the list by domain access email in ascending alphabetical order.

• Click .

  Boxafe organizes the list by domain access email in descending alphabetical order.

8

Sort list by domain access

• Click  or .

  Boxafe organizes the list by domain access name in ascending alphabetical order.

• Click .

  Boxafe organizes the list by domain access name in descending alphabetical order.

9

Sort list by role

• Click  or .

  Boxafe organizes the list by role name in ascending alphabetical order.

• Click .

  Boxafe organizes the list by role name in descending alphabetical order.

10

Sort list by QTS users

• Click  or .

  Boxafe organizes the list by QTS username in ascending alphabetical order.

• Click .

  Boxafe organizes the list by QTS username in descending alphabetical order.

Running Tasks

Click Running Tasks.

Scheduled Tasks

Click Scheduled Tasks.

Completed Tasks

Click Completed Tasks.

Running Tasks

Click Running Tasks.

Scheduled Tasks

Click Scheduled Tasks.

Completed Tasks

Click Completed Tasks.

Open with

1. Click Open with.

2. Select an application.

Save File

Click Save File.

Severity level

1. Click .

   The severity level drop-down menu appears.

2. Select a severity level.

Date

1. Click the date bar.

2. Select a start date.

3. Select an end date.

Domain

1. Click .

2. Select a domain name.