QNAP X PaperOffice | document management for the digital office

The Ultimate Solution for the Paper-Free Digital Office

PaperOffice contains everything required for your digital office. Manage documents uniquely with lightning-fast access to any kind of information. Access all documents and data anywhere securely, all data stored on your QNAP database server stays encrypted.

AI-based automatic filing

PaperOffice automatic filing system uses AI learning technology to recognize, categorize, and store all newly added documents based on visual and keyword features.
All documents saved to a central database

All documents and information are stored, secured, and encrypted in a centralized MySQL database that PaperOffice automatically sets up on your QNAP NAS.
Find everything at lightning speed

Unique thumbnail display design shows important document information and text passages, resulting in optimized full-text search time.
Complete team tasks and notes effectively

The integrated workflow modules support all functions required in daily documentation workflow. From notes, virtual post-its, to deadline monitoring to document completion and resubmission—everything is possible.
GOBD and GDPR compliant by revision-proof SQL database

PaperOffice’s document storage is audited and tax-compliant. The document storage complies with all European legislation and guidelines for collection, retention, and provision of documents.
No need for cloud solutions and Internet connection

Data protection at its perfection. PaperOffice is a locally installed application that can be operated without Internet connection and stores all documents in your QNAP MySQL database.

QNAP - The Optimal Storage Solution for PaperOffice

PaperOffice* architecture combined with QNAP NAS provides the perfect solution for comprehensive document management in the digital office.

QNAP offers a large selection of NAS models that works smoothly with PaperOffice.

The PaperOffice integrated QNAP NAS is a convenient solution designed for 24/7 operations. QNAP helps your PaperOffice account host all documents and related information for all network users and OwnCloud technology on the go.

* PaperOffice is specially designed for modern PC systems running on Windows 10 64-bit operating systems. QNAP recommends the PC must use Intel® Core™ i5 or later generation processors. A multi-function machine or document feeder scanner is recommended for scanning paper documents.

Safeguard Your Documents with Robust Storage Security

Data loss is never fun, especially when the hard drive crashes. QNAP provides the following comprehensive data security solutions.

Protect Against Hard Drive Failure

RAID redundancy prevents document data loss in the event of a drive failure. With RAID you dedicate a number of drives to redundancy, so you can replace a failed drive without any data loss.
Protect Against Ransomware

QNAP supports snapshots enabling you to backup data at a particular time period so data can be rolled back in the event of unwanted changes, such as ransomware attacks or accidental deletion.
Protect Against Theft or Other Unforeseen Disasters with Offsite Backups

Offsite backups offer an extra layer of security in the creation of a comprehensive safe storage solution. QNAP’s Hybrid Backup Sync provides easy offsite backups to the public cloud or to a second NAS in a different location.

Safeguard Your Data with QNAP

Efficient and Effective

QNAP brings the most out of your NAS

QNAP NAS models are not just equipped with powerful CPUs, but also have the capacity to create multiple RAID groups, and implement caching and tiering [Qtier*] technology. This allows you to create an HDD/SSD hybrid storage solution to facilitate massive storage capacity, groundbreaking performance, and cost efficient. Additionally, QNAP’s new storage tool Qboost can remove junk files, free up memory, and schedule apps enable your NAS to run efficiently.

* QNAP recommends using M.2 SSD with QM2 cards to optimize drive capacity in standard drive bays for certain NAS models that have PCIe expansion slots.

Multifunctional media server

QNAP NAS is the perfect solution for your photos, videos, and home multimedia. In addition to PaperOffice, QNAP offers multiple media applications, such as Plex, Photo Station, Video Station and more. Use mobile apps to access media files with your phone or tablet. You can authorize media content access to multiple users. With feature rich media applications, and a wide variety of connection options, such as Roku, Apple TV, Chromecast, Fire TV, DLNA, QNAP is your all-in-one media center.

Comprehensive and seamless PaperOffice setup

You can setup PaperOffice on a QNAP NAS seamlessly and easily. The following are solutions that demonstrate how to implement a digital office:

Prepare your QNAP NAS

Configure the QNAP NAS integrated MySQL 5.5 database server and add a user for PaperOffice.
Download and install PaperOffice

Click to download the PaperOffice Windows-Installer and follow the setup wizard instructions. Launch PaperOffice after finishing installation.
Connect PaperOffice with QNAP

Create a user account. Click Continue and follow the Database Wizard instructions to connect to your QNAP.