Notes Station 3

Last modified date: 2022-01-04

Installation Requirements

Category	Requirements
Hardware	A compatible QNAP device. For details, see Notes Station webpage. 2GB RAM memory Note: QNAP recommends 2GB RAM or more memory for optimized performance.
Software	QTS 4.4.3 version or later Container Station v1.8.3029 or later versions

Installing Notes Station 3

Go to App Center.
Enter Notes Station 3 in the search bar.

The Notes Station 3 app installation package appears.
Download Notes Station 3.
Install Notes Station 3.

Installing Notes Station 3 Web Clipper

Open a tab in Google Chrome.
Go to the Chrome Web Store.
Search for Notes Station 3 Web Clipper.
Click Add to Chrome.

User Interface

Toolbar

No.	Element	Possible User Actions
1	Search bar	Search all notes.
2	Profile	View profile details.
3	Notifications	Display notifications received.
4	Settings	Import or export notes. For details, see the following topics: Importing Notebooks Exporting Notebooks Change language settings. View tutorials. View application details.
5	New Note	Create a new note.

Menu Bar

No.	Element	Possible User Action
1	Trash can	View all deleted notes.
2	Share	Share notes
3	Tags	Add tags to notes.
4	Favorite	Save as favorite.
5	Encrypt note	Set password encryption to note.
6	Snapshot for version control	Take a note snapshot for version control.
7	Snapshot version manager	Take a note snapshot for version manager.
8	Fullscreen	Display in fullscreen.
9	Print mode	Print notes
10	Note information	View note information details.
11	Top	Display the menu bar on top of the note entry section.

Left Panel

No.	Element	Possible User Actions
1	Notebook	View notes. View note sections. Create a new note. View deleted notes in trash can.
2	Tags	Filter tags by keywords.
3	Tasks	Create new tasks. Filter tasks by status, notebook, section or notes.
4	Shared notes	View shared notes. Stop sharing notes to friends. Stop sharing published links. Encrypt published links.
5	Collapse or Expand	Click to collapse or expand the left panel. Tip: You must expand the left panel to manage notes and view certain features.

Text Formatting Toolbar

No.	Element	Possible User Actions
1	Bold	Apply bold formatting.
2	Italics	Apply Italic formatting.
3	Underline	Apply underline formatting.
4	Strikethrough	Apply stikethrough formatting.
5	Font color	Select font color.
6	Highlight color	Select the text highlight color.
7	Font size	Adjust font size.
8	Link	Add URL link or note link.
9	Unformat	Clear text format.
10	Insert image	Insert an image from your computer. Insert an image from the Shared Folder on a NAS.
11	Attachment	Attach files from your computer. Attach files from the Shared Folder on a NAS.
12	Youtube	Insert a YouTube video link.
13	Image editor	Draw and save as an image.
14	Page break	Add page break.
15	Table	Add tables into the note.
16	Paragraph alignment	Align paragraph to the left, center, or right.
17	Style type	Format text into different style types.
18	Bulleted list	Create a bulleted list.
19	Ordered list	Create an ordered list.
20	Create task	Create a task.
21	Add indent	Add an indent.
22	Remove indent	Remove an indent.
23	Undo	Click to undo an action.
24	Redo	Click to redo an action.
25	Quotations	Format selected text as a quote.

Note-taking Workspace

You can create text notes, insert images, attach files, embed links, and perform other tasks in the note-taking workspace.

Creating a Note

Select one of the following methods to create a note:

Methods	Steps
Toolbar	Go to the toolbar. For details, see Toolbar. Click + New Note.
Left Panel	Go to the left panel. For details, see Left Panel. Click .

Inserting Images to Notes

Open Notes Station 3.
Go to the text formatting toolbar.

For details, see Text Formatting Toolbar.
Click .

The Choose Image window appears.

Choose one of the image upload methods:

Image upload methods	Steps
Upload from current computer	Click Choose File. The file upload window appears. Select an image file. Click Open. The image is inserted into the file.
NAS - Shared folder	Select a shared folder. The files in the folder are displayed in the right panel. Select an image file. Click Submit.

The image is uploaded.

Attaching Files to Notes

Open Notes Station 3.
Go to the text formatting toolbar.

For details, see Text Formatting Toolbar.

Click

Image upload methods	Steps
Upload from current computer	Click Choose File. The file upload window appears. Select a file. Click Open.
NAS - Shared folder	Select a shared folder. The files in the folder are displayed in the right panel. Select the image file. Click Submit.

The file is uploaded.

Creating Notes with Notes Station 3 Web Clipper

Create and edit a note using the Notes Station 3 Web Clipper.

About Notes Station 3 Web Clipper

Notes Station 3 Web Clipper is a Google Chrome extension for Notes Station 3 that allows you to save articles, images, and other content from the web directly to your NAS.

Logging In

Open Notes Station 3 Web Clipper in Google Chrome.

The Notes Station Clipper login window appears.
Click Log in via NAS.

The login screen appears.
Enter your NAS credentials.

Tip:
Click Test to test your connection to the NAS.
Click Log in.

Logging Out

Below the Save button, click Log out at the bottom of the screen.

Clipping Web Pages

Use Notes Station 3 Web Clipper to save images and text from online articles as notes in Notes Station 3. You can clip entire articles and take full-page screenshots.

Organize notes before saving them by adding them to a new or existing notebook. You can also add tags so you can easily find them when searching for notes.

Open Notes Station 3 Web Clipper.

Select a clip mode.

Clip Mode	Description
Full Article	Clip full articles and web pages. This clips everything visible on your browser, such as toolbars, tabs, and favorites. Note: Full-page clips will contain advertisements and any other redundant elements on the web page.
Add Region (Image)	Take screenshots of specific areas of a web page.
Add Region (Article)	Select paragraphs or text excerpts from a web page.
Full-Page Image	Save an entire article or web page as an image. This clips everything in your browser window below browser-specific elements such as toolbars, tabs, and favorites. Note: Full-page images may contain advertisements and any other redundant elements on the web page.

Select the content that you want to clip.
Review the content of the clip on the preview screen.
Tip:
- When clipping images or text, click Add Region (Image) or Add Region (Article) on the preview screen to add extra images and text to the note.
- When editing full-page images, click Clip Again on the preview screen to take a new screenshot.
Optional: Modify the title of the note.
Under Location, select the notebook and section where you want to save the note.
Optional: Create a new notebook and section.
1. Click .
2. Enter names for the notebook and section.
3. Click .
Optional: Create a new section for an existing notebook.
1. Click
2. Enter a name for the section.
3. Click .
Optional: Add tags to the note.
Click Save.

Configuring Options

Open Notes Station 3 Web Clipper.
Below the Save button, click Options.

The Options screen appears.
Specify the Region switch hotkey.

This hotkey is used for toggling between clip modes.

Note:
The grave accent (`) is the default region switch hotkey.
Specify the Preview window width.

This value determines the width of the preview screen.
Click Save.

Securing Notes

Notes Station 3 allows you to secure your notes with password encryption or to create snapshots to back up important notes.

Encrypting Notes

Important:

You cannot encrypt a shared note that you do not own.

Open Notes Station 3.
Go to the menu bar.

For details, see Menu Bar.
Click .

The Encrypt Note window appears.
Enter a password.
Verify the password change.
Click Confirm.

The note is password encrypted.

Disabling Password Encryption from a Published Link

Open Notes Station 3.
Go to the left panel.

For details, see Left Panel.
Click .
Select a note.
Click Cancel Password.

The Cancel Password window appears.
Click Confirm.

Creating Note Snapshots

Open Notes Station 3.
Go to the menu bar.

For details, see Menu Bar.
Click .

The Snapshot for version control window appears.
Click Confirm.

A snapshot of the note has been created.

Viewing Snapshot Version Manager

Open Notes Station 3.
Go to the menu bar.

For details, see Menu Bar.
Click .

The Snapshot version manager window appears.

Sharing Notes

You can share a note, a note section, or a notebook with others.

Open Notes Station 3.
Go to the menu bar.

For details, see Menu Bar.
Click .

The Share with others window appears.

You can share notes using one of the following options:

Options	Possible User Actions
Members	Add members and grant note sharing privileges by entering the NAS username.
Advanced	View and manage shared note privlieges of all members. You can change note sharing privileges and remove members.
Get public link	Copy the note public link.

Note:

For details on how to change members' shared notes privileges, see Changing Note Sharing Privileges.

Click Apply.

Importing Notebooks

You can import notes and notebooks from Evernotes or Notes Station from your computer or NAS.

Importing Notes to Notes Station 3

Open Notes Station 3.
Go to the toolbar.

For details, see Toolbar.
Click .

The settings drop-down menu appears.
Select Import.

The Import window appears.

Select one of the following import notes options:

Options	Description
Import Notebook	Allows you to import notebooks from Notes Station 3.
Import Evernote	Allows you to import notes from Evernotes.

Note:

You can import notes from a Notes Station 3 notebook or from Evernotes.

Select one of the following actions:

Upload note methods	Steps
Upload files from Notes Station (.ns3/.qnsx)	Select Upload files from Notes Station (.ns3/.qnsx). Click Browse. Select the note file. Click OK. The note file is uploaded.
Select a Notes Station file (.ns3/.qnsx) from the NAS	Select Select a Notes Station file (.ns3/.qnsx) from the NAS. Click Browse. Select a shared folder. Select the note file. Click Apply. The note file is uploaded.

Exporting Notebooks

You can export notes from Notes Station 3 by sharing notes with other people or exporting the notes into different file formats.

Open Notes Station 3.
Go to the toolbar.
Click .
Select Export.

Select one of the following options:

Options	Possible User Actions
Export Notebook	Export the current notebook. Export selected notebooks.
Export to PDF (Beta)	Export notebooks into PDF files.

Click Export.

The Export window appears.

Select one of the following note export destination options:

Options	Steps
Download	Specify the file format. Specify the file name.
Export to NAS	Specify the file format. Specify the file name. Select a shared folder as the note export destination. Click . The Choose Folder From NAS window appears. Select a shared folder. Click Apply.

Click Confirm.

Managing Notes

You can manage notes by notebooks, notebook sections, tags, tasks, and shared notes in Notes Station 3. You can also manage deleted items in Notes Station 3.

Managing Notebooks

Open Notes Station 3.
Go to the left panel.

Note:
For details, see Left Panel.
Click .
Optional: Add a notebook.
1. Select a notebook.
2. Click .
3. Select Add Notebook.
  
  A new notebook is created.

Edit a notebook.

Select a notebook.
Click .

The notebook drop-down menu appears.

You can perform any of the following actions:

Options	Possible User Actions
Add Section	Add note sections.
Rename	Edit the notebook name.
Delete	Delete the selected notebook.
Share	Share the notebook. Note: For details, see Sharing Notes.
Export PDF	Export the note as a PDF file.

Managing Notebook Sections

Open Notes Station 3.
Go to the left panel.

Note:
For details, see Left Panel.
Click .
Select a notebook section.
Click .

The notebook section drop-down menu appears.

You can perform the following actions:

Options	Possible User Actions
Add Note	Add new notes.
Rename	Edit the notebook section name.
Delete	Delete the selected notebook section.
Share	Share the section of the notebook. Note: For details, see Sharing Notes.
Export PDF	Export the note as a PDF file.
Move to	Move the note section to another notebook.

Managing Notes

You can manage notes by notebooks, notebook sections, tags, tasks, and shared notes in Notes Station 3. You can also manage deleted items in Notes Station 3.

Managing Tags

Open Notes Station 3.
Go to the left panel.

For details, see Left Panel.
Click .
- Notes with tags are displayed in the right panel.
- All note tags are shown in the left panel.
Click .

The tag options drop-down menu appears.

You can select one of the following actions:

Options	Possible User Actions
Rename	Edit the tag name.
Delete	Delete the tag name.

Adding New Tasks

Open Notes Station 3.
Go to the left panel.
Click .
Click + New Tasks.

The New Tasks window appears.
Specify the following:
- Task name
- Task destination:
  - Specify the notebook
  - Specify the note section
  - Specify a task note
Click Submit.

Filtering Tasks

Open Notes Station 3.
Go to the left panel.

For details, see Left Panel.
Click .

You can filter tasks using the following criteria:

Options	User Actions
Status	Display the task completion status.
Notebook	Display all notebooks or the default notebook.
Section	Display all notebook sections or selected notebook section.
Note	Display all notes or selected notes.

Click .

Directs to the note with the specified task.

Managing Shared Notes

Open Notes Station 3.
Go to the left panel.

For details, see Left Panel.
Click .
Select a site.

You can view the following types of shared notes:

Options	Possible User Actions
Shared from Friends	View and manage notes shared from friends.
Shared to Friends	View and manage notes you are sharing with others. Click Stop sharing to disable access to your note.
Published Link	View and manage public links of notes that you are sharing. Click Stop sharing to unpublish the link. Click to change note access privileges. For details, see Changing Note Sharing Privileges. Click Set Password to encrypt notes. For details, see Encrypting a Published Link. Click Cancel Password to remove password encryption from notes. For details, see Disabling Password Encryption from a Published Link. Click to copy the published link.

Modifying Note Sharing Privileges

Open Notes Station 3.
Go to the left panel.

For details, see Left Panel.
Click .
Select a site.
Select a note.
Click .

The Share with others window appears.
Select a member.
Click .

The notes share privileges drop-down menu appears.

Specify one of the following privileges:

Options	Description
Can edit	The user is granted note editing privileges.
Can view	The user is only granted note viewing privileges and cannot modify the note.

Optional: Add members to a shared note.
1. Enter the NAS username.
2. Click .
  
  The notes share privileges drop-down menu appears.
3. Specify a note privilege.
4. Click Apply.
Optional: Click to delete members from a shared note.

The member is removed from the shared note.

Managing Deleted Items in the Trash Can

Open Notes Station 3.
Go to the left panel.

For details, see Left Panel.
Click .
Select Trash can.
Click .

The trash can drop-down menu appears.